+60d ago

Executive Assistant

Page Personnel

Similar jobs pay $90k ~ $99k
Standard/Business Hours
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Full job description
  • Permanent Position
  • Attractive Salary

About Our Client

Our Client is an international Automotive Group with incredible reviews that continues to thrive and grow across the world!

Job Description

Administrative and business support to Managing Director and Executive Team

  • Arranging and managing Managing Director calendar. Prioritising inquiries and requests while troubleshooting conflicts; making judgements and recommendations to ensure smooth day-to-day engagements.
  • Maintaining Managing Director schedule to ensure it is accurate and up to date to allow for efficient management of their time and clear overview of present and upcoming commitments. Prioritising and determining appropriate course of action, referral, or response, exercising judgement to reflect Managing Director's style and organisation policy.
  • Monitoring and assisting with Managing Director email requirements.
  • Recording meeting minutes and following up action items with relevant parties.
  • Preparing presentation materials for the executive team.
  • Managing a variety of special projects as required.
  • Providing general business support to the Head Office team, in terms of reporting, analysis, presentations and follow up (including project work).
  • Liaising with business units and Finance Managers to meet reporting and information needs.
  • Ensuring content in Group communications is accurate, relevant, and effectively portrayed.
  • Facilitating the processing of expense claims for the Managing Director
  • Collating reports and presentations and other administrative tasks as requested

Administration Support for Support Services Office

  • Organising events and functions as required.
  • Managing suppliers, placing orders and validating invoices as appropriate to ensure smooth running of the Support Services Office (stationery, coffee, office plants, birthday cakes etc.)
  • Maintenance of Company intranet, uploading key announcements and news items
  • When required, conducting tender process for essential services ensuring client achieves competitive and cost effective services.
  • Organising catering for events.
  • Ensuring boardroom is kept neat and tidy.


  • Responsible for office administration and facilities management (cost control).
  • Pro-actively develop, manage and maintain a professional standard/appearance of the office and surrounds, via a 'hands on' approach and liaising with staff members and external suppliers.
  • Ensure compliance with all policies and procedures including WHS.

Any other duties are reasonably requested by Management.

The Successful Applicant

  • Significant executive support experience, including supporting C-level executives.
  • Certificate in Business Administration or similar.
  • Sound interpersonal skills with the ability to relate and communicate to all levels of personnel within the organisation.
  • High level of accuracy and attention to detail.
  • Strong time management skills; specifically, the ability to prioritise and work to multiple deadlines.
  • Excellent computer skills including advanced proficiency in Microsoft Office Word, Excel and PowerPoint.

What's on Offer

  • Permanent Opportunity
  • Attractive Salary
  • Discretionary Bonus
  • Opportunity to be a part of a thriving and ever growing business
Pay comparison
Market average based on all Executive Assistant jobs in Sydney NSW
Estimated range
$90k - $99k
Market average
Market average
Actual pay is not disclosed by the employer

Job details
Date posted
4 Apr 2022
Admin & Office Support
$90k ~ $99k
Job mode
Standard/Business Hours

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