54d ago

Senior Executive Assistant

Hays | Office Support

Base pay $600/day
Permanent Temporary Standard business hours
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Full job description

Your new company
Your new organization is one of the largest general insurance company of Australia. With amazing work culture and ample opportunities to upskill and grow, it is an ideal place to work. They are currently looking for highly organised, high performing, proactive Executive Assistant to carry out broad variety of administrative tasks to support their Group Company Secretary.

Your new role
As a Senior Executive Assistant (EA) you would be responsible for:

  • Supporting the Group Company Secretary in terms of all EA matters – including diary management, email management, day-pack preparation, stakeholder management (including networking and development time)
  • Preparing correspondence, marking up documents, formatting and proof-reading documents, including CSO reports and minutes
  • Arrange travel and accommodation bookings for the Group Company Secretary in accordance with organisation's protocols and preferred suppliers
  • Liaising with Team Assistant and Board Administrators re team matters and Board matters respectively
  • Prepare presentations, and draft reports, and project manage the CSO leadership team to deliver on these
  • Maintain and process confidential personnel and departmental data ensuring security of confidential information, including performance and remuneration matters
  • Coordinate team meetings/strategy session/team planning days and other team events, and oversee the Team Assistant’s contribution to this and deliver across the CSO team
  • Build and maintain strong, harmonious and productive relationships with stakeholders (including with critical EA stakeholders, like the Group CEO’s EA and Group Leadership Team EAs, and with the Board of Directors (including Board Chairman) and their EAs)
  • Take a leadership role in the annual CSO budget(s) and quarterly forecasts for the team, including proactively managing and overseeing the inputs from the CSO LT
  • Take a leadership role in co-ordinating the CSO team’s quarterly business scorecard and quarterly business results assessments across the CSO team for the Group Company Secretary’s review and approval
  • Take a CSO leadership role in terms of ad hoc project roles / deliverables, as directed by the Group Company Secretary

What you'll need to succeed

  • Experience in operating in big enterprise is advantageous
  • Professional verbal and written communication skills
  • Strong Microsoft Office skills including PowerPoint, Teams, Word, Excel
  • Ability to work autonomously and display initiative.
  • Time management skills and high attention to detail
  • Discreet and able to maintain confidentiality

What you'll get in return

  • $600 per day including super
  • Temp to perm transition opportunity for the right candidate
  • Flexible work environment
  • Inclusive and diverse work environment

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

Parul Singh
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

LHS 297508 #2644585

Pay comparison
Market average based on all Executive Assistant jobs in Sydney NSW
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Market average
Market average
This job pays above average

Job details
Date posted
8 May 2022
Admin & Office Support
Above avg.
Contract type
Work type
Job mode
Standard business hours
Career level
Experienced non-manager
Work Authorisation
Australian citizen / Permanent resident

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