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If you have been tasked with putting together a conference or event for your company or business, it helps to know what you will be needing and of course, your budget and size of facilities needed.
The ideal location with everything in one spot, will make for a memorable conference that inspires and revitalises delegates.
Don't leave finding your perfect venue till the last minute. Quite often turning to the professionals is the way to go. Conferencing and event management is now considered to be a real skill that requires qualified specialists who are able to do the job.
Consider accessibility and if the location is in reach of your attendees. Check out transport options and ensure there is enough parking on site.
If your conference will last longer than one day, finding accommodation is essential. Find an hotel or resort that can accommodate all guests and has suitable conference space capabilities.
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Check the venue availability as many venues have events on that are running concurrently. You don't want to clash with a bridal party or your opposition holding their own event.
Consider the suitability of your event or that the venue concept matches the preferences of your guests, sponsors, and delegates.
Find out what is available at the venue as far as audio-visual equipment and technology are concerned.
Getting all requirements right is not easy and you may need to stretch the budget by cutting costs on other expenses. Negotiate the price, or establish a multi-year contract with a venue host.
The venue you select will make all of the difference to your next conference. Utilising the expertise of professional venue finders will ensure that your venue meets your event requirements and leaves your delegates feeling both satisfied and inspired.
- Carla Offord - The Conference Shop
Ensure there are enough people responsible for onsite meeting processes, guest registration, catering, technical support, and other aspects of the event to make sure it all goes seamlessly.
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